Let’s support local business

Let’s support local business

Businesses are struggling at the moment due to the aftermath of the pandemic, staff and supply shortages and the cost of living increasing. Here at KeyTech, we want to relieve some of your business burdens with our technical expertise and reward you for introducing us to your associates.

By referring us to your business connections, we can unite and support each other in the local business community during these challenging times.

Terms and Conditions

*Referring business must be a current client of KeyTech and on a current contract with KeyTech

*Referred businesses will receive a 20% discount off their first month’s invoice

*20% discount will be applied to the referring business’ monthly invoice on the following month after their referral has converted to a sale

*There are no limits to how many referrals you make, each successful conversion adds 20% off. For example, if you refer 2 contacts and both take on services for 12 months, you receive 40% off your next month’s invoice and each of your referrals receives 20% off their first month.

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Existing Customer

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Business you are referring

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Small Business Technology, Skills and Training Boost

Small Business Technology, Skills and Training Boost

On March 29 2022, the Morrison Government announced it will support Australian small businesses and encourage them to invest in digital technology, skills and training. The new measures are subject to decisions from the new Government.

Small Business Technology Investment Boost

The boosts are for eligible businesses that have less than $50 million in annual turnovers. Suitable businesses can claim eligible tech spending, of up to $100,000, until June 30 2023, in their 2022-23 tax return.

Small Business Skills & Training Boost

The Skills and Training Boosts will give small businesses access to a further 20% deduction on eligible external training courses for upskilling their employees. The Skills and Training Boost will apply to costs incurred from March 2022 until 30th June 2024, delivering $550 million in tax relief.

What can be claimed?

Claim on expenditures and depreciating assets that support digital uptake. Budget documents suggest SMEs will be free to claim the cost of

Scenario where a plumbing company has 100 employees and an annual turnover of $40 million. Employer purchases 50 laptops costing $90,000, creates a new website for $20,000 and pays $200,000 for training for his employees. At tax time, the company is able to deduct an extra $62,000 and reduce their tax bill to $15,500
Password Management

Password Management

Did you know that 81% of security breaches happen because people fail to secure their passwords and credentials?

Managing various websites and system credentials can seem tricky and many of us are guilty of using the same password across multiple websites or writing passwords in a book and leaving them unsecured. These practices can put your accounts at risk to fraudsters, cyber-attacks and hackers.

Due to increasing identity fraud and cyber-attacks, we aim to provide you with information that will help you stay safe online.

Following on from our article “How to Create Complex Passwords and Stay Safe Online”, we would like to introduce you to some leading password managers that will help you manage your passwords.

Password managers are a brilliant tool for everyone – corporate, small business, personal, students and families – to store all of your passwords securely in a central location.

A password manager can prompt you to save new login credentials and update any that it detects has changed. When you return to a website on which you have credentials stored, the password manager can detect your saved credentials and automatically fill in the login fields for you.

Password managers have a built-in password generator feature to help you create and update old passwords. They have an easy copy and paste functionality and can be used and accessed across many devices and operating systems.

Some password managers have account limitations such as a limit on the number of devices or operating systems you can use on a free account. To get the one that is right for you, please compare them and see what features you would like in a password manager. Password managers range in cost from free to a monthly or annual subscription. Costs vary and depend on the features you require.

Keeper Password Manager
LastPass password manager
LogMeOnce Password Manager
1Password Logo
KeePass password manager

Leading Password Managers

Discover some of the leading password managers below. Each has a free account option that you can try.

Keeper Password Manager
https://www.keepersecurity.com/en_GB/

Rating

Keeper has an account for enterprise, business, personal, family, student, military & medical users and is available for all popular platforms and browsers.

PROS

  • Well-designed interfaces with cross-platform syncing
  • Multi-factor authentication
  • Secure password sharing
  • Secure file storage & messaging (optional)
  • Records a full history of passwords and files

CONS

  • Limited free version

LastPass password manager
https://www.lastpass.com/pricing

Rating

This password manager offers many brilliant features for little to no cost. Below are some free features that LastPass has:

  • Secure password vault
  • Access on one device
  • Save & fill passwords
  • Password Generator
  • Secure notes
  • Multi-factor authentication
  • LastPass authenticator
  • Basic support

PROS

  • Can be used on major platforms and browsers
  • Password strength report and dark web monitoring tools
  • Secure sharing and password inheritance
  • Two-factor authentication

CONS

  • Syncing limitations for free users
  • Some personal data types can’t be used for form filling
  • No support for modern Universal Two-Factor 

LogMeOnce Password Manager
https://www.logmeonce.com/

Rating

LogMeOnce offers free, professional and family accounts. The free LogMeOnce account has similar features to LastPass but offers: 

  • Unlimited Devices & Sync
  • Stores up to 3 Credit Cards
  • Password Calculator

PROS

  • Easy to use
  • Password strength report
  • Two Factor Authentication
  • Robust security features

CONS

  • Paid plans are required to share more than a few passwords and files
  • An overwhelming number of features

1Password Logo
https://1password.com/

Rating

Easy to use, this password manager syncs passwords and personal data across all your devices.

PROS

  • An app for major operating systems (Windows, macOS, Linux, Android &iOS)
  • Intuitive password organisation
  • Simple and secure authentication when adding new devices
  • Multi-factor authentication

CONS

  • Limited import options
  • Lacks inheritance feature

KeePass password manager
https://keepass.info/download.html

Rating

KeePass has superior customisation and security but may be difficult to use with its dated interface.

PROS

* Excellent security

* Multi-factor Authentication

* Always free

*Optional Portable database storage

CONS

  • Not intuitive suits tech-savvy users
  • No live user support
  • Plugins are often required for features built into other password managers

How to Identify a Phishing Attack

How to Identify a Phishing Attack

There is no doubt you have seen or heard about the scam emails, texts, and phone calls that are a daily nuisance for everyone. It may be in an email, phone call, or text format. The scam message could lure you in many ways; It may tell you that you have won a prize or a notification about an internet order or package delivery.

What is Phishing?

Phishing is a type of social engineering where the attacker sends fake messages to trick a person into disclosing sensitive details to the attacker or deploys malicious software onto a device to get private information. Phishing scams usually require the recipient to perform an action such as clicking a link, downloading a file or entering a password. 

Tactics Phishing Attackers Use

Look out for emails and texts with: 

  • Generic greetings such as “Hello Customer” rather than an actual name.
  • Emails requesting personal information
  • Emails demanding an urgent response
  • Emails that say you won a prize for something that you didn’t enter
  • Messages with poor spelling and grammar
  • Messages asking for money
  • Mismatched links in the email body
  • Spoofed links. Never click on a link unless you are certain it is authentic. You can hover over it first to reveal its true destination. If the email claims to be from your bank, they will never ask you to log in from an email. Also, secure links should begin with HTTPS://
  • If in doubt, ask your I.T support person
Always be suspicious of texts, emails & calls from unknown sources

Scam Phone Calls: Tactics to look out for:

  • Unknown phone numbers
  • Calls seeking your personal information
  • Recorded messages that ask for payment or personal data
  • Callers who say there is an issue with your computer
  • Callers who require your action urgently.
  • Offers or deals that sound too good to be true
  • If the caller claims to be your bank and asks for your information
  • If the caller threatens you

How can you protect your business from phishing attacks?

  • Phishing awareness training – Most successful attacks occur due to employees unknowingly clicking on dangerous links in their emails.
  • If you suspect a phishing email, you can check online for scams related to the email topic or company. For example, if the email claims to be from PayPal, check PayPal’s website or sites such as www.scam-detector.com
  • Installing Endpoint Protection software such as Sophos, will add an extra layer of security and warn you if you click on a suspicious link. Ask us for a free trial!
  • Get an I.T support team with exceptional cyber security knowledge and experience. We are happy to help! Ask us about our priority I.T support options.
Round 3 of Small Business Basics Grants

Round 3 of Small Business Basics Grants

Attention, Small Business owners! New opening dates have been announced for Business Basics Grants!

Round 3 opens for applications as follows:

Regional Queensland funding stream: 9 am, Monday 16 May 2022

South East Queensland funding stream: 9 am, Tuesday 17 May 2022

Grant information can be found on the QLD government website.

This grant is for START UPS and small business owners just getting back on their feet. It offers $5,000 cash upfront to go towards things like:

  1. Coaching and Training
  2. Creating or updating your website
  3. Business planning and advice
  4. Strategic marketing planning and advice
  5. Cyber Security tools and training

We are here to help your local small business succeed by understanding your goals and the essence of your brand. Please give us a call if we can help you with any of your digital marketing, I.T Support, and communication needs.

Starting a Small business startup in Brisbane? Here’s what you need.

Starting a Small business startup in Brisbane? Here’s what you need.

So you’ve got a business idea and you’re ready to go. This post is just for you, we’ve collected a list of B2B services specialized in helping small businesses get off the ground, and most importantly, that can scale with you as you grow.

You’re probably trying to work out what you need and what you don’t – we know your budget is tight. What we’re presenting here are the basics, but we’ll give options when we can to suit your particular startup. We’re a strong believer in bringing in good help where possible, so that we can focus on providing value where we do best, rather than trying to manage things we’re not specialized in. We urge you to do the same for the sake of your business. Ask for help! Many businesses – us included – will be happy to lend a word of advice even without a sale (it makes us feel smart).

Fair warning though – we recommend ourselves a few times in this post. That’s because we believe in what we do, of course. The only reason we exist is to provide value to small businesses in Brisbane and make sure they succeed while being easier to manage.

Ok, here we go!

Legal & Accounting

The first things you’ll need are legal advice and to take steps to register your business entity and also things for a trading name, trademarks, and to be ready to collect and pay tax. We’ve got two options for you here.

If you want to do things the old-fashioned way, talking to people over a desk, get in touch with Vault Group. They have a range of experience helping small businesses get up and running.

If you’re fine with pressing a few buttons to get things done, you can’t go past Lawpath. This is an all-in-one service that will not only guide you through what you need to do but do most of the legwork for you. That’s an affiliate link so we get a little something if you sign up, but we’ve been using this service for some of our simpler needs ourselves and can vouch for its value.

Once you’re set up, you’ll need and bookkeeping tool. We use Xero and we know it plays well with the other things we use which we’ll introduce below.

Brand

While you’re waiting for all that, and before you bother your neighbor’s kid for a website (that’s a joke, you’re not going to do that), you’ll need to think about your brand. Doing this is like spending time to make sure your rocket is not pointed at a nearby wall before lighting the fuse. Without a defined brand, everyone you work with will be going off their own gut feeling, and you’ll have to spend half your life correcting them.

Luckily we can help you, with our specially adapted delivery of the CORE Discovery framework. We’ve taken what works for larger companies and boiled it down to something achievable for small businesses. Hit us up!

Website & Marketing

Once you’ve got your brand you can go ahead and develop your website and marketing plan. These things are a lot easier now that you’ve got your visuals and messaging already worked out during the branding process. We have a great marketing team who would be thrilled to help you put your digital marketing plan together.

We love WordPress for small business websites unless you’re planning on running an eCommerce shop in which case we’d probably want to know how you will be shipping before we make a recommendation. Good options are Shopify, Squarespace, and Prestashop.

Signage & Printing

eg.design are located on the Sunshine Coast but they always deliver the same prompt excellence to Brisbane customers as well. eg handle all our signage needs and can do the design in-house if you need.

If you’d like to try digital signage, check out our signage subsite. Digital signage is a great option when you need to capture that valuable foot traffic.

eg. design and their handiwork at KeyTech, Toowong

Business Phone System

Again, this is something we can help with. We’ll keep it short here, but you’ll need to think about what exactly you’ll need. Will you have people on hand to answer calls 24/7? How will you handle excess callers? We sell Telstra TIPT which is their cloud-hosted phone system solution, which works out to be a really cost-effective and easy phone system. The most simple use case is to have a single 1300 number going through your mobile phone. That can be scaled all the way up to a national call centre with an office in every state (and anything in between of course). And why not? Think big!

Workwear & Safety Gear

All Purpose Workwear & Safety are our go-to for our polo shirts, jackets, caps (even Covid masks when required). Tracey and her team are always a real pleasure to deal with. They have such a huge range and can get your logo onto anything at all. Just look how great Ben and Nat look(!)…

Productivity

You can’t go past Microsoft’s 365 suite of productivity apps and collaboration tools. We’ve been using this, especially Teams, to transform our business, go paperless, and maintain continuity throughout Covid lockdowns. Talk to us about integrating Microsoft Teams Calling into your phone system. We help much business off the ground with M365, and if you have more than a few licenses to set up you might like our help.

M365 can be extended to support video conferencing and remote collaboration with Microsoft Teams Rooms, which might require some extra hardware if you want to support a boardroom table.

The Office suite of apps is all available through the web as well as desktop/mobile with 365. This means all you need to do is log in and you’re right at home, on any device. We’re big believers in running a business from the cloud – it’s really a necessity these days and can save you thousands upon thousands in hardware and maintenance costs over the years – not to mention the peace of mind it brings.

Just make sure you get Microsoft 365 backed up as most SaaS products like M365 don’t do this by default. We have the right tools to make sure these products stand up to scrutiny.

CRM

You’ll need a CRM. We’ve been using ConnectWise, which is an extremely powerful and extensible piece of software that handles everything including agreements and billing to support tickets, time and calendaring, and of course customer relationship management as well. Talk to us if you think you’re CRM need will go beyond the basic, especially if you’re going to have customers with varying types of purchases and agreements, and extra especially if you’re going to be offering support.

Otherwise, Microsoft Dynamics 365 is a good option because it will slip right into your 365 workflows, as well as possible integration with Telstra.

Computers and IT Support

How many computers will you need? Do you need laptops or will basic desktops do (desktops are generally cheaper for what you get, but you can’t lug them around)? Or even tablets? Another shameless plug: we’re a managed ICT services provider in Brisbane doing IT Support. We help businesses of all sizes with their computer, laptop, and mobile needs, and make sure all devices are well-protected against cybercrime threats. We do everything from provisioning, installation to maintenance and upgrades. Talk to us and let us take care of all that, so you focus on what really matters- your customers and staff (oh, not to mention having time for your family).

This is really our bread and butter and we have a huge range of IT Support and Management in our KeyCloud Suite of services. We’ll only suggest the ones you really need though!

Construction

On the chance, you need to build something, large or small, get in touch with CamPak. They’re right around the corner from us so we know they’re good people!

Last but not least…

Support

Running a business is hard going but you’re not alone in it. Most of what you want to do has already been done and you can save a lot of time and money by learning from others. What’s more, most small business people are happy to share their lessons.

Join the Love Local Brisbane community on Linked In. We started this group specifically to share our knowledge and experience with you, no strings attached, so hit us up with anything you’re not sure about (we mean it). I’m sure you’ll be helping the next brave venturers in no time.

All the best with your new venture. Keep at it, but treat yourself kindly. You’re in it for the long run.