Why migrate to office 365

Why migrate to office 365

Office 365

Five Reasons to Migrate to Office 365

Office 365 has gained quite a lot of popularity of late, with small and large businesses coming to know the benefits of using a cloud based platform to drive simplified collaborative work at a straightforward cost.

A trend that started in fortune 500 companies is now being picked up by smaller startups and has now been adopted by approximately 80% fortune 500s. This is because a cloud based, constantly evolving software suite is well placed to meet most companies unique and ever changing needs.

Office 365 migrations offer myriad business advantages

For any business, an Office 365 migration is a momentous occasion. Not only will your IT staff breathe a sigh of relief, but your business will reap the benefits of new tools, rolling no-stress updates, and bolstered productivity with routines and workflows. In sum, productivity and effectiveness will skyrocket.

Although the most commonly cited benefit of migrating to Office 365 is the substantial cost reductions, the advantages go far beyond that. Case and point, here are 5 reasons below!

1) Certainty in costs

No nasty surprises for your carefully planned budget. What you see is what you get.

With a fixed rate, subscription plans for Office 365 allow certainty in software expenses that is otherwise hard to come by. This is incredibly important when planning your budget and business operations expenses. On a related note, Microsoft manages Office 365 upgrades and additional functions, so you needn’t worry about expensive migration projects that were once the norm for an enterprise level microsoft customer.

Fortunately, once all is said and done you can compare the respective prices of Office 365 and your current software suite by analysing your past spendings on microsoft products and management. From this you can easily compare what the flat rate would be for Office 365 over that period. Disclaimer, you may be annoyed you didn’t migrate sooner.

2) Synchonise business operations and collaboration across locations

In today’s global economy and interconnected world, it is becoming more and more common place for employees, contractors and others to work together from different locations. Without an appropriate cloud based software suite, businesses in such positions are left with the options of expanding their current on the premises IT infrastructure of build additional data centers in order to support collaborative work between additional locations. Globalisation can certainly entail some headaches for IT professionals.

Enter, Office 365…

Scaling your business up or down over multiple locations becomes a simple matter with a cloud based software suite. According to your requirements, you can adjust the number of licenses you need for Office 365 without the logistical issues usually associated with such expansion.

3) Improve inter- and intra-organisational communication

Not only can physical separation cause headaches for traditional on the premises software suites, inter-departmental and project separation can severely affect the cohesiveness and efficiency of strategic business unit operations. Sadly, separation between departments and strategic business units can often diminish communication which in-turn makes overall business objectives less likely to be achieved.

Such worries are a figment of the past with Office 365’s collaboration and communication functionalities. The suite features such as Exchange Online, Yammer, Office Groups, SharePoint Online, Skype for Business, OneDrive for Business and more! You can utilise that to streamline communication and cultivate collaboration, whereby staff can seamlessly share ideas and files between departments, projects, devices and locations.

4) Boost productivity

All the previous benefits add up to one very important objective. That is, to stramline business operations and make every second of work more productive! But Office 365 isn’t just about helping you get stuff done faster. It’s purpose is to reinvent how you do it!

In a globally interconnected world where productivity is key. It is imperative to have your familiar offoce applications on a range of devices that you can have, wherever you are. Whether you catch up with work whilst waiting for a friend, work on a project with a coffee catch-up with a colleague, use your morning commute or a conference call with a client for maximum efficiency, Office 365 will help you make it happen.

5) Supercharge IT operations

If you work in IT then you’ll probably know the pain involved in expanding and maintaining an on the premises Office suite. The layers upon layers of technical requirements, unmet dependencies, and other moving parts, there’s a whole lot of opportunities for things to go wrong. Implementing one update can trigger a domino effect of linked upgrades and incompatibilities occur. Migrating to Office 365 takes the stress out of keeping software up to date, and speeds up IT operations. Leaving Microsoft Office configuration to Microsoft means you can turn your attention to other important tasks that you may need to do.

And wait for Office 365 to be set up

So call Keycomm today, and wait for all this to be set up!

For help with outlook setup, click here: IT support Brisbane

What’s New and Improved in Office 2016?

What’s New and Improved in Office 2016?

Office 365 is built for your business.

Now with the all new Office 2016.

It’s the Office you know, plus tools to help you work better together, so you can get more done—anytime, anywhere.

With Office 2016, you regularly get new and improved features. Take a look below to see what’s available to you today and come back later to find out what else has been added.

If you’re new to Office or new to an app, check out the Office 2016 Quick Start Guides. If you want to learn about available training, visit the Office Training Center. If you want to find out why you should upgrade to Office 2016, watch this video.

Need to install Office 2016? Learn more about how to upgrade to Office 2016.



New features:

  • Co-Authoring

In Word and PowerPoint

Work with others simultaneously on a document regardless of the device you’re using.

  • Simplified Sharing

In Word, PowerPoint, and Excel

Just click the Share button in the Ribbon for easy sharing right from your Office documents. See who has access to a given document and who is currently working in the document, and change individual authoring permissions for any document you own.

  • Shared Notebooks

In OneNote

Collect any and all relevant information (e.g., photos, videos, clippings, drawings,…) in one central location, work with others, and watch the app sync changes within seconds.

  • Real-Time Typing

In Word

As you collaborate with others in a document, see where others are working and view their edits as they happen.

  • Modern Attachments

In Outlook

Attach a document from your recent items and share them from OneDrive or SharePoint with email recipients. Also configure sharing permissions so that all the recipients have access to the attached file without having to leave the app.

  • Mail Triage

In Outlook

The Clutter feature learns how you prioritize your mail and then helps you by putting low priority messages in a separate folder (while still giving you a daily summary so you don’t miss anything). When on the go, you can also take advantage of this capability by using the Focused Inbox.

  • Improved Version History

In Word, PowerPoint, and Excel

Refer back to previous snapshots and earlier drafts of documents during the editing process as you collaborate with others.

  • One-Click Forecasting

In Excel

With one simple click, create forecast charts based on historical data and predict future trends. This new capability uses the industry standard Exponential Smoothing (ETS) algorithm to give you reliable forecasting data.

  • New Chart Types

In Word, PowerPoint, and Excel

Visualize financial or hierarchical data, and highlight statistical properties of your data with new chart types: Treemap, Waterfall, Pareto, Histogram, Box and Whisker, and Sunburst.

  • Export Data Source Information to Excel

In Access

Get a list of all the linked data sources from your Access database application into Excel for reference.

  • More Flexible Timelines

In Project

Not only leverage multiple timelines to illustrate different phases or categories of work, but also set the start and end dates for each timeline separately, to paint a clearer overall picture of the work involved.

  • Better Control over Resource Scheduling

In Project

Negotiate an agreement, called a resource engagement, to make sure that resources with limited availability are being used appropriately and effectively throughout your organization.

  • Improved Data Connectivity

In Visio Professional

Connecting your diagram to Excel data is now just one step away. Make sure there is a one-to-one match between values in an Excel column and the text for each shape on the diagram, and simply click Quick Import on the Data tab.

  • Modern Shapes

In Visio

Take advantage of the many redesigned shapes that are now available. In Visio Professional, the Basic Electrical template now has shapes that are compliant with the IEEE standard. In Visio Standard, the Office Layout shapes have been updated. Also check out the Starter diagrams to quickly get going.

  • Better Together with Windows 10

In Word, PowerPoint, Excel, Mail, Calendar, and OneNote

Take the Office mobile apps for a spin and find out why they are the perfect option for on-the-go productivity. They help you do great work anywhere, anytime, with documents in full fidelity across all your Windows 10 devices.

  • Office Themes

In Word, PowerPoint, Excel, OneNote, Outlook, Access, Project, Visio, and Publisher

Pick the Office theme that’s right for you. The Dark Gray theme provides a high contrast look and feel that is easy on the eyes. The Colorful theme offers a modern and fresh look. The White theme provides a traditional Office look.

  • Tell Me

In Word, PowerPoint, Excel, Outlook, Project, Visio, and Access

Simply type what you want to do in the app using your own words, and then Tell Me will guide through the process as well as offer additional resources.

  • Smart Lookup

In Word, PowerPoint, Excel, and Outlook

Fact-check or explore terms in your documents with Bing-powered Smart Lookup. Simply highlight terms in your document and use this feature to bring in search results from the web right into your reading or authoring environment.

  • OneDrive Integration

In Word, PowerPoint, Excel, OneNote, and Outlook

Access your Office documents from anywhere and any device by saving them to OneDrive, pick up anywhere you left off, and co-author with others from the comfort of your office or home, or even on the go.

  • Skype Integration

Use Skype to check in and collaborate with someone using Instant Messaging (IM), voice, video, or screen sharing. Also join online meetings while on the go using the Skype for Business mobile app. See who is online, IM meeting participants, and follow along when a presenter shares his screen – all from your tablet or phone.

  • Cross-Platform, Cross-Device

In Word, PowerPoint, Excel, OneNote, and Outlook

Easily switch from one device to the next without missing a beat. View and edit your Office documents across Windows, Android, and Apple devices. Review, edit, analyze, and present with a consistent look and familiar user experience across your devices.


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Office Mobile is pre-installed on the new Lumia 950 to help you do more on the go. The Word, Excel, PowerPoint, OneNote, Outlook Mail and Outlook Calendar apps are touch-friendly and easy to use. Access your docs from anywhere, then share, review and add comments, so you won’t miss a beat when you’re on the move. You can even use the Office apps on your phone like a PC with Office support for Continuum.

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